Description

The Purchasing Specialist II will be responsible for all purchasing functions end-to-end as well as coordinating with Fiscal to support month-end processing and supporting all purchasing needs agency-wide. The Purchasing Specialist II reports directly to the Purchasing Manager and indirectly to the Accounting Controller and Chief Financial Officer.

Summary:

• Obtain and evaluate vendor pricing to determine best-value suppliers.
• Research product quality and pricing to ensure cost-effective purchasing.
• Process requisitions and purchase orders accurately, including documentation for sole source and contract-based purchases.
• Provide guidance to departments on procurement methods for supplies, equipment, vehicles, and services.
• Ensure proper handling of online orders, deliveries, returns, and related documentation.
• Manage purchasing documentation for credit card transactions and funding-specific purchases.
• Support purchasing needs for specialized units and grant-funded projects, ensuring correct allocation and compliance.
• Maintain vendor records and required documentation.
• Assist with scheduled inventory reviews.
• Coordinate travel arrangements and ensure required travel documentation is complete.
• Issue and track agency fuel cards as needed.
• Build and maintain positive relationships with vendors; resolve delivery or product issues.
• Ensure timely communication and accurate processing of purchasing-related documents.
• Participate in cross-training and support team operations.
• Report safety or compliance concerns promptly.
• Complete assignments and purchasing tasks within deadlines and policy guidelines.
• Maintain professional, courteous conduct with staff, vendors, and the public.
• Participate in required job-specific training.
• Perform other purchasing-related duties as assigned.

Full job description and duties are available on the agency application.

Requirements

• Associates Degree or course work in Business Administration, Public Administration, Accounting, or related field, and
  a minimum of three (3) years of responsible experience in Purchasing, or related field, preferably in a governmental organization or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
• Proficient typing skills; at least 35 wpm
• High school diploma or equivalent
• Proficient in Microsoft Office products
• Speak and understand the English language