Description

Position Title: Procurement Coordinator

Location: New York, NY

Req Id: JR101993

Time Type: Full time

Description:

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

We are currently looking for a Procurement Coordinator for our New York office. The Procurement Coordinator supports the Workplace Procurement team by managing the ServiceNow contract intake queue and coordinating the administrative workflow required to move requests from intake to execution. This role is accountable for ticket hygiene, intake completeness, routing, status truth, and documentation control across Procurement, Legal, Finance, and project teams. The role does not lead sourcing strategy or negotiations, but it is critical to maintaining speed, rigor, and transparency. This is a great opportunity to join our team!

Responsibilities:

ServiceNow Intake & Queue Management (Primary)

• Own day-to-day management of the ServiceNow procurement/contract intake queue: triage new tickets, validate required fields, categorize, prioritize, and route to the appropriate owner.

• Enforce intake standards by returning incomplete requests with clear, specific next steps (e.g., missing scope summary, vendor entity info, project/financial code, target dates, contract type).

• Maintain accurate ticket updates: status, blockers, dependencies, required approvals, and due dates to ensure ServiceNow is the single source of truth.

• Monitor aging tickets and escalate risks proactively (e.g., work starting before contract, missed target dates, missing approvals).

• Provide weekly queue reporting to Procurement leadership and PMO (new vs. closed, aging, top recurring blockers).

• Track procurement activities as they related to capital project delivery schedules and report weekly variances

Contract Administration Support (Secondary)

• Generate and issue NDAs using approved templates, coordinate signature workflow and filing.

• Coordinate contracts redline routing and version control between business owners and Legal (tracking only; does not negotiate terms).

• Maintain repository hygiene for executed contracts and supporting artifacts (naming conventions, folder structure, metadata completion).

• Track key contract milestones (execution dates, renewals/expirations as applicable) and support basic amendment coordination.

Vendor & System Coordination

• Support vendor onboarding and record maintenance across systems as needed (e.g., vendor profiles, required documents), partnering with system administrators.

• Maintain standard templates, intake forms, and quick-reference guides; identify process gaps and propose improvements to reduce rework.

Stakeholder Communication

• Serve as first-line response for requesters: confirm receipt, clarify missing info, provide status updates, and coordinate next steps across teams.

• Coordinate procurement-related meetings when required (kickoffs, intake reviews), capture actions, and follow up to closure.

Qualifications:

Required

• 25 years of experience in procurement coordination, contracts admin, legal ops, operations coordination, or project administration.

• Hands-on experience working in a ticketing/workflow tool, ideally ServiceNow (intake, routing, status tracking, reporting).

• Strong attention to detail and ability to manage high volume, fast-turn requests without losing control of documentation or status truth.

• Strong written communication and comfort pushing back on incomplete requests professionally.

• Proficiency in Microsoft Office (Excel, Word, Outlook); comfortable producing simple trackers and weekly rollups.

Preferred

• Exposure to vendor contracting workflows (NDA, MSA, SOW, task orders, amendments).

• Familiarity with AEC / real estate project environments and related vendor types (design, GC, cost management, specialty consultants).

• Experience with procurement/vendor tools (Ivalua, Coupa, Ariba) or contract repositories (Box/SharePoint).

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Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group's policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

The salary range for this full-time role is $81,500.00-$108,700.01 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate's experience, skills, and qualifications, including client requirements.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program

About_Us:

At Cumming Group, we are passionate about helping our clients execute large-scale, complex projects on-time and within budget. Our project and cost-management services are specifically tailored to each client's needs and add meaningful value at every step of a project's development.

Drawing on deep expertise in the communities and sectors we serve, we anticipate and solve problems, deliver solutions, and drive results. Since opening our doors in 1996, Cumming Group has grown to 50+ offices globally, and is now home to more than 1,950 team members including many of the brightest minds in the industry.

Learn more about what a great organization we are at https://www.linkedin.com/company/cumming-group/about/

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group's policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

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