Description

JOB SUMMARY

The Procurement and Finance Analyst plays a critical role in contract administration, public works procurement and financial management of public works projects for the Capital Projects Department. This position ensures compliance with Washington State laws and regulations governing school district capital projects and supports budget development, forecasting, expenditure tracking, and resolution of budget-related issues. The role reports to the Director of Business Operations and collaborates closely with the Director of Capital Projects to support capital program management, finance, and procurement initiatives.

ESSENTIAL FUNCTIONS
This list of essential functions is not exhaustive and may be supplemented as necessary in consultation with the employee(s) involved.

•  Act as the primary liaison to the district Purchasing Department, overseeing all contract and procurement activities for the Capital Projects Department, including policy updates and documentation management.
• Maintain and administer the district’s Small Works and Professional Services rosters in alignment with RCW requirements. Communicate procedures to Planners and Construction Managers and ensure compliance.
• Oversee procurement of public works contracts related to Design Bid Build (DBB), Energy Service Companies (ESCO), and Small Works procurement, including bid compliance, prevailing wage verification, retainage, and claims processing.
• Coordinate General Contractor/Construction Manager (GC/CM) and Progressive Design-Build procurement, including preparation of Requests for Proposals/Requests for Quotes (RFPs/RFQs), facilitation of evaluation committees, and contract execution.
• Manage and monitor the district’s Job Order Contracting (JOC) program from procurement through contract administration.
• Lead the development, revision, and administration of district public works contracts.
• Manage end-to-end procurement processes including project setup, solicitation, contract award, closeout, and retainage release.
• Administer professional services contracts for architects, engineers, and consultants, ensuring compliance with thresholds, amendments, and renewals.
• Lead department initiatives to establish standardized forms, procedures, and policy updates.
• Manage apprenticeship utilization plans to ensure compliance with state and district expectations.
• Analyze and advise on insurance requirements and coverage to ensure adequate protection for district capital projects.
• Gather data and supplemental documentation, prepare reports, and submit required documentation to state and federal agencies including Notice of Completion forms, School Construction Assistance Program (SCAP) D-Process, Washington Sustainable Schools Protocol (WSSP) reporting to OSPI, and monthly construction expenditures to the U.S. Census Bureau. Coordinate with OSPI and other agencies to maximize SCAP funding eligibility.
• Assist with financial tasks such as budget development, expenditure tracking, invoice approval, and audit support.
• Assist in Impact Fee collections, tracking, and reporting. Work with jurisdictions to exchange information, ensure expenditures align with laws and district policies, and maintain documentation.
• Perform other related duties consistent with the scope and intent of the assignment as assigned.

REPORTING RELATIONSHIP
Reports to the Director of Business Operations.

WORKING CONDITIONS
Works in an office environment; maintains confidential information; required to meet inflexible deadlines; requires concentration on detail, dexterity, and precision; requires occasional prolonged exposure to visual display terminal.

Affiliation: Non-Represented Professional Technical (NNRAP-PT)

Salary Level: Level II

Contract: 260 days per year/8 hours per day

FLSA: Exempt

Requirements

MINIMUM QUALIFICATIONS
Education and Experience

Bachelor’s degree in business administration, public administration, construction management, finance, accounting, or a related analytical field. Five (5) years of progressively responsible experience in public works contracting, procurement, capital project budgeting, and financial administration within a public agency, school district, or similarly complex organization.

Allowable Substitution

Additional qualifying experience may substitute for up to two years of the education requirement on a year-for-year basis. 

Knowledge, Skills, and Abilities

Knowledge of Washington State public works contracting and procurement laws; capital project budgeting, fund management, and public-sector accounting and auditing practices. Familiarity with contract development and administration, construction permitting, and competitive solicitation methods. Proficiency with financial and procurement systems and related business technologies.

Ability to develop and reconcile complex budgets, interpret and apply laws and policies, analyze financial and contractual data, and prepare and administer bids and contracts. Skilled in communicating technical and financial information clearly, managing multiple priorities, maintaining confidentiality, and fostering effective working relationships with staff, consultants, contractors, and other partners.