University of Central Missouri
Warrensburg, Missouri, United States
(on-site)
Posted
4 days ago
Salary
$72,000.00 - $72,000.00
Salary - Type
Yearly Salary
Job Function
Other
Description
The University of Central Missouri is an equal employment opportunity employer
Salary $72,000.00 Annually
Location UCMO - Warrensburg, MO
Job Number 999225
Division Procurement
CategoryHigher Education
Description
This is a highly skilled procurement position who will assist the Procurement Director in daily operations of the Procurement and Materials Management department.
Reviews and coordinates complex purchase requests, including requests for quotes, bids, proposals, complex one-time orders, and complex multi-term orders in accordance with university, State of Missouri and Federal procurement guidelines. Independently handles a variety of projects for purchases of all dollar amounts. Prepares complex contracting solicitations. Leads and guides the work of assigned Procurement Specialists. Assists in the development of procurement policies / procedures and assists Director with the day to day business operations of the procurement department. Acts as the Procurement Director when required and represents the Director as required. Confers with the Director on matters of departmental strategy and budget. Provides procurement services with an expectation for high levels of customer focus to a wide range of end users. Manages and executes complicated procurement projects and also handles small dollar, routine inventory and informal quotes. Drafts specifications for bids and issues Request for Proposals and Request for Qualifications utilizing templates, scoring matrix, and Ionwave evaluation process. Is familiar with all aspects of the Ionwave Ebid system including bidding, contract management, and evaluation. Additional duties will also require public relations, training, tradeshow participation and demonstrations, and other tasks as assigned.
Examples of Duties
65%
- Prepares all aspects of procurement solicitations for formally advertised or negotiated procedures which includes specifications, terms and conditions, scope of work, insurance and bonding requirements, and compliance with state and federal regulations. Prepares all types of complex contracting solicitations.
- Conducts bid openings; evaluates bids and proposals to determine lowest, responsible, responsive bid; assures selection in accordance with established criteria; assures full competition and documentation of actions; issues award letters or contracts.
- Negotiates with suppliers establishing price, delivery, quantity, payment, scope of work, terms, change orders; research sources of supply; determines sole source validity and methods of procurement action.
- Provides administrative oversight during contract performance.
- Provides liaison services between vendor sales managers and department heads for procurement procedures, order status, and problem resolution; advises departments on cost effective alternatives.
- Resolves problems relative to procurement actions such as bid disputes and vendors' protests in conformance with contract law, and in coordination with legal counsel when indicated.
- Maintains records in accordance with established policies and procedures and audit guidelines.
- Manages and/or coordinates multiple projects which contract for specialized services, are large in scope, or involve major equipment acquisition.
25%
- Will supervise, guide, and train staff/student employees, on Jaggaer and Banner related work;
- Assists with the day to day business operation of the procurement department. Will act as the Procurement Director when required and represent the Director as required.
- Assists Procurement Specialists with complex procurements.
10%
- Represents the university at trade fairs and community group meetings with community leaders, business owners, and executives; attends Procurement meetings and presents seminars for presentation of university policies.
- Will function as Designer / Editor for the Procurement Department Web Page.
- Performs miscellaneous job-related duties as assigned.
Typical Qualifications
Education:
- Bachelors Degree in business, or related field preferred
- Two (2) years of Procurement experience in a City, County, State, Federal, or educational entity required. Experience must include writing specifications for multiple bids, RFP's and RFQ's, issuing multiple bids, RFP's and RFQ's according to public procurement policies, and assisting stakeholders in making award recommendations and issuing contract documents.
- Two (2) years experience drafting, reviewing, and executing public entity contracts for accuracy and inclusion of terms and conditions established by entity required.
- Proven contract management and negotiation skills.
Special Instructions:
Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.
Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.
Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.
Completed UCM online application for employment required. Incomplete applications will not be considered.
A review will begin immediately and continue until filled unless indicated otherwise.
NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.
The University of Central Missouri is an Equal Opportunity Employer.
Benefits
Our faculty and staff are the university's most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.
Highlights from UCM's total rewards package for full-time employees include:
- 30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university;
- Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;
- Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents;
- Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;
- Available Health and Dependent Flexible Spending Accounts;
- University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;
- Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.
- The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.
- The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.
- An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;
- UCM offers an Employee Discount Program through Working Advantage.
01
Do you have a Bachelor's degree or higher in the field of business or a closely related field?
- Yes
- No
02
How many years of procurement experience in a City, County, State, Federal, or educational entity do you have?
- Less than 1 year.
- More than 1 year, but less than 2 years.
- More than 2 years, but less than 3 years.
- More than 3 years, but less than 4 years.
- More than 4 years, but less than 5 years.
- 5+ years.
03
Experience must include writing specifications for multiple bids, RFP's and RFQ's, issuing multiple bids, RFP's and RFQ's according to public procurement policies, and assisting stakeholders in making award recommendations and issuing contract documents. Please explain your experience in these procurement related job tasks.
04
How many years of experience drafting, reviewing, and executing public entity contracts for accuracy and inclusion of terms and conditions established by entity do you have?
- Less than 1 year.
- More than 1 year, but less than 2 years.
- More than 2 years, but less than 3 years.
- More than 3 years, but less than 4 years.
- More than 4 years, but less than 5 years.
- 5+ years.
05
Have you drafted written specifications for a commodity or service bid or RFP process in the past? If yes, provide examples of two different titles and the process you undertook to complete the specifications and get them issued as a bid or RFP.
06
What is your experience using an ERP system? What roles did you have in the procure to pay process using that system?
07
Have you issued a Request for Proposals (RFP) from initial communication through solicitation, interviews, negotiation and contract execution? If yes, provide examples of two that you have completed and how you conducted the scoring rounds.
08
Have you supervised staff in previous positions associated with Procurement or Materials Management? If yes, did your supervision include training those under you take on more responsibility? If yes, give an example of what you did and how that resulted in increased efficiency in your office.
09
Do you have an active certification in the area of public procurement (ie. NIGP, NAEP, CPP, etc.) ? If yes, indicate the type and expiration date. If no, why not?
Required Question
PI282233922
Job ID: 82427061