Description

Salary $95,056.00 - $142,521.60 Annually

Job Summary

Performs complex work in support of contract administration activities for Metro's acquisition of goods and services.

Duties and Responsibilities

        Leads the planning, development, and execution, including reviews and comments, on Request for Proposals (RFPs) and Invitation for Bids (IFBs), as necessary

        Meets with internal and external clients to anticipate requirements

        Establishes evaluation criteria

        Prepares packages for advertising, printing, and distribution

        Conducts pre-bid and pre-proposal meetings to answer questions and set schedules

        Receives bids and proposals, acts as chairperson on bid/proposal evaluation team, and makes awards recommendations and formalizes awards

        Prepares various contract award letters and notices

        Responds to bid and proposal award protests

        Participates in initial contractor and consultant conferences

        Conducts negotiations as necessary

        Completes final draft of contracts

        Responsible for contract management activities after award

        Liaises with Metro's vendors and internal clients

        Maintains all records associated with an acquisition

        Supports Metro's diverse and economically disadvantaged programs, as well as other initiatives as assigned

        Reviews and approves invoices and payments

        Negotiates and approves change orders, task orders, contract work orders, and contract modifications

        Coordinates escrow agreements

        Attends progress meetings to review contract issues, set payment schedules, and make adjustments to contract administration

        Monitors contract compliance

        Assists in developing claim strategies designed to minimize damage assessment and effect on schedules

        Arranges and participates in final inspection and prepares closeout documents

        Prepares monthly status reports, summaries, and other correspondence

        Briefs management on assigned projects and give oral presentations as applicable

        Provides guidance and assistance to lower-level employees

        Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees

May be required to perform other related job duties

Requirements

Essential Knowledge

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

        Theories, principles, and practices of public procurement, supply chain management, contract administration and/or practice of public agencies

        Applicable local, state, and federal laws, rules, regulations and policies pertaining to public procurement

        Financial and mathematical analysis, and statistical research

        Theories, principles and practices of project management

        Principles of supervision

        Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

        Performing complex contract administration and management work

        Planning, organizing, and coordinating the work of an integrated project team to perform contract administration functions

        Interviewing and evaluating contract proposal respondents

        Acquiring and analyzing information and resources, identifying problems, and making decisions in support of Metro's goals

        Exercising sound judgment and creativity in making decisions

        Determining strategies to achieve goals

        Influencing, mediating, and negotiating

        Communicating effectively both orally and in writing

        Interacting professionally with various levels of Metro employees and outside representatives

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

        Serve as liaison across the organization to enhance, improve, and develop policies and procedures

        Think and act independently

        Meet tight time constraints

        Handle highly confidential material

        Represent Metro before the public

        Prepare comprehensive reports, contracts, specifications, correspondence, RFPs, and IFBs

        Perform cost analysis

        Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets

        Overseeing, training, and motivating assigned staff

        Travel to offsite locations

        Read, write, speak, and understand English

Special Conditions

        This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements

        The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job

        Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions

        This classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's Office, and/or reporting directly to the LACMTA Board of Directors

        Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

Working Conditions

        Typical office situation

        Close exposure to computer monitors and video screen

Physical Effort Required

        Sitting at a desk or table

        Operate a telephone or other telecommunications device and communicate through the medium

        Type and use a keyboard and mouse to perform necessary computer-based functions

        Communicating through speech in the English language required

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

        Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred

Experience

        Five years of relevant experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment

Certifications/Licenses/Special Requirements

        A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

        Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred